Tools and Resources


This site is designed to provide links and information needed to complete the FY19 Compensation Planning process. Please begin with the Reports and General Information section to access the materials you will need to participate in the planning process. Contact Grayson Gosney with questions related to accessing the various links below.

Reports and General Information

Compensation Planning reports, memos with instructions, a sample Pay Plan, the Compensation Framework, and FY19 Salary Structures are available in the compensation planning tool located in PeopleSoft.

Pay Plan

Designated Chief Business Officers of each division/school (non-SOM only) should complete the Pay Plan via by July 13, 2018.

A sample Pay Plan is provided under the Compensation and Planning Tool in PeopleSoft. You will be contacted by Compensation if additional information is needed and when your Plan has been confirmed.

Online Batch Tool

Upon approval of each division/school’s Pay Plan, merit increases and performance ratings may be keyed in the Online Batch Tool. It will be available for use on July 16, 2018. Please refer to the FY19 Compensation Planning Timeline below for the different open/close dates of the tool for monthly and biweekly employees, as well as other key dates.

Reclassifications/Title Changes/Pay Adjustments

If employees are being reclassified or promoted at the beginning of the fiscal year, please submit their reclassifications via the eHRAF tool and note their merit increase percentage and performance rating in the Comments section. Compensation will initiate the eHRAF accordingly.

The merit increase and pay adjustment codes will be available in the eHRAF tool 8/1/2018 - 9/30/18. Please use this process for employees with these two actions occurring on 8/26/18 or 9/1/18. HR Web should be used to process these actions at other times during the year.

** The Online Batch Tool should only be used for employees for which only one action is occurring on 8/26/18 (biweekly paid) or 9/1/18 (monthly paid). If you have employees having multiple actions on 8/26/18 and 9/1/18, please contact Compensation about how to process. Do not use the Batch Tool for employees having multiple actions on 8/26/18 or 9/1/18.

HR Web

HR Web should only be used to key "staff" merit increases if the Online Batch Tool and eHRAF processes are not appropriate.

Performance Bonuses

Please submit performance bonus requests via "Payroll Pay Request" in HR Web in PeopleSoft. Even though you include them for informational purposes in the Online Batch Tool, they must be submitted via HR Web to be paid by the established deadlines.

Range Max Payments

For all employees receiving a range max lump sum payment, please complete the Additional Pay Form and email to Grayson Gosney by September 1, 2018.

Key Dates/Deadlines for FY2019 Compensation Planning