Tuition Reimbursement

Emory provides Tuition Reimbursement for eligible employees for enrollment in job-related or career path directed coursework at educational institutions other than Emory University. Eligible classes must be taken at approved higher educational institutions accredited by a regional accreditor recognized by the U.S. Department of Education (USDE). You may refer to the U.S. Department of Education’s website to access a list of accredited institutions.

No, there is no waiting period to participate in the program. You may begin participation at the beginning of the applicable institutional academic session following the date of your employment in an eligible status. You must log in to the portal to complete your online application for approval no later than 5 business days after the first day of class to confirm your eligibility for reimbursement.

The first step is to verify the eligibility of your degree program (if applicable) and/or confirm accreditation of the institution by contacting the Benefits and Work Life Department.

This action will help to ensure that the degree program and institution are aligned with the requirements of the tuition reimbursement program. For more detailed information about Tuition Reimbursement, you may refer to the Policy.

All courses must be provided by an institution holding regional accreditation (other than Emory University) and must provide academic credit that can be used towards earning a degree. These courses must also be related to your current job or future career growth at Emory University.

Courses that meet the criteria in the following programs will qualify for reimbursement:

Degree Specific Programs — for employees studying for associate, undergraduate or graduate degrees.

Non-Degree Specific Courses — for employees taking courses for college credit; but not related to or dependent upon a specific degree.

Continuing education courses, as well as courses taken on an audit basis, are not eligible for reimbursement.

No, the cost of books, labs, student activity fees and other miscellaneous expenses related to taking the course are not reimbursable. The tuition reimbursement program only covers tuition costs.

The current reimbursement rate is $306.00 per credit hour, up to a maximumof 5 credit hours per semester. Maximum rates are subject to change each Academic Year, at the beginning of Fall Semester.

The rate of reimbursement is calculated based on eligible employee status, tuition cost, and paid out-of-pocket tuition expense(s), minus the amount(s) received from a scholarship, grant, and/or financial aid, and/or any educational stipend or related financial assistance provided by an organization.

Example 1 – Tuition Only:

$3,672.00 (tuition) ÷ 9 (number of credits attempted) = $408.00

$306.00 x 5 credit hours = $1,530.00 (amount reimbursed)

Example 2 –Tuition with Grant:

$3,672.00 (tuition) - $1,500.00 (Pell Grant) = $2,172.00 ÷ 9 (number of credits attempted) = $241.33

$241.33 x 5 credit hours = $1,206.65 (amount reimbursed)

For more detailed information about Tuition Reimbursement, you may refer to the Policy.

If your institution is not listed in the Tuition Reimbursement online portal, please email the name of your school to tuition.reimbursement@emory.edu. Upon receipt, we will update the information accordingly.

Eligible active employees must submit acceptable documentation online no later than 30 days following the completion of the course.

Example:

For classes ending July 31, 2025, eligible documentation must be uploaded and submitted online no later than August 30, 2025.

To submit your documentation, access the online portal and upload the following:

• An authorized itemized tuition statement that clearly outlines the tuition cost and the amount of tuition paid out-of-pocket. The statement must include the school’s name, official logo, student’s full name, course name(s), academic term, and a detailed breakdown of tuition charges. Only the cost of tuition is covered. Grants, scholarships, and fees are not reimbursable and must be excluded from the reimbursable amount.
• Acceptable documentation showing successful completion of the course(s) with a grade of C or better, or "Pass/Fail grade.” The grade report must be legible and include the school’s name, official logo, student’s full name, course name/number, date issued, and the grade received. An official or unofficial grade transcript is acceptable.

If you enroll in multiple shorter-term courses within the same academic session, we will only be able to approve one reimbursement per academic session. Since we are unable to reimburse for multiple terms/courses, you will need to choose which term to submit for reimbursement. You can also choose to wait until each course has been completed; then submit collectively for reimbursement during the applicable academic session.

*If shorter-term courses are taken during different academic sessions, you will need to submit each reimbursement request separately based on Emory’s Academic Calendar.

You should enter the official start and end dates of Emory University’s academic semesters, as these are the dates recognized by the online Tuition Reimbursement system. Your course dates must align with Emory’s academic calendar to be accepted.

*If you are unsure of which date to use, please contact Benefits and Work Life before submitting the online application. You may send an inquiry via email to tuition.reimbursement@emory.edu or call (404) 727-7613.

The Tuition Reimbursement amount may be subject to a reduction of the amount received from a scholarship, grant, and/or financial aid, including the Georgia Tuition Equalization Grant, Pell Grant, and HOPE Scholarship.

*Emory University provides the Tuition Reimbursement Program to assist with personal tuition cost only.

Yes, student loans can be used to pay tuition; however, the same tuition maximum rate calculations will apply for reimbursement.

After your tuition reimbursement has been approved by the Benefits and Work Life Department, your payment will be issued on your next available pay date. Payments for tuition reimbursement are based on the employee’s bi-weekly or monthly Payroll Schedule.  All documentation needs to be submitted a week before payroll runs, and no later than 10:00 am on the “Approved HR Transactions Due To Data Services” date.

You may contact the Benefits and Work Life Department via email at tuition.reimbursement@emory.edu or call 404-727-7613.