Hiring

Tools and Resources



HIRING VOLUNTEERS

A volunteer is an unpaid individual who freely offers their services to Emory University without any expectation of receiving pay, compensation or other benefits (including future positions at the University) in order to support the activities and mission of Emory University and/or gain experience in specific endeavors.

Emory recognizes individuals who volunteer and donate their time and services as significant members of the Emory community. These volunteers play a valuable role in advancing the University's mission to create, preserve, teach, and apply knowledge in the service of humanity.

Emory will not employ anyone under the age of 16 to be a volunteer and no one under the age of 18 may volunteer in any position deemed hazardous by Human Resources.


PROCEDURES

The responsibility for proper screening and engagement of volunteers rests with the department. The following procedures must be followed when a department or unit engages a volunteer:

NOTE: Occasionally, the Department of Labor (DOL) finds that persons are not true volunteers. In such cases the DOL assesses back wages and may assess other penalties. Also, a volunteer is not covered by worker's compensation, which increases the risk of liability to the University.

For these reasons, Human Resources Data Services does not create an employee record in PeopleSoft with a "Without Compensation" (WOC) designation unless the volunteer is a faculty member, faculty equivalent, post-doc fellow or Medical Resident. WOC records are not created for employee classes 4,5,6,7,8, L, or W. On the advice of General Counsel, all employees with a WOC record in these employee classes have had their record terminated by the Data Services staff. If the terminated individuals are continuing to perform services to the University, the supervising departments need to follow the University procedures for volunteers listed below.