Form I-9

Tools and Resources



COMPLETING FORM I-9

Emory uses an electronic Form I-9. New hires complete the Section 1 portion of the Form I-9 using the Online New Hire Orientation. New hires must also go through E-Verify.

 

arrow   SECTION 1 - PERSONAL INFORMATION

The new hire completes Section 1 with the standard personal information during Online Orientation. The new hire reads the statement for Section 1, electronically signs and dates the section during Emory Online Orientation.

 

arrow   SECTION 2 - ACCEPTABLE DOCUMENTS

The department representative must complete Section 2 of Form I-9 using Equifax I-9 Management. This form attests to facts about the applicant and requires the applicant to provide documentation for employer inspection. The employer should ask the new hire to read and complete the form immediately.

The new hire reviews the list of Acceptable Documents for Section 2 found on the back of the form.

The new hire provides an appropriate document from List A or one document from List B and one document from List C, and then presents the documents to the employer to view.

The employer inspects the documents provided by the new hire. (The employer may make photocopies of the documents.)

Fill in the Start Date for Section 2. The start date for the employee CANNOT be a date earlier than the Authorization Date issued by the USCIS (United States Citizenship and Immigration Services) on the supporting documentation for temporary aliens.

If the documents are acceptable, the employer completes Section 2 and signs the certification statement for Section 2 using the Pre-Start Service application at http://www.hr.emory.edu/Prestart.

The employer returns the original supporting documents to the new hire.

If the employer determines the supporting documents are unacceptable by the USCIS, the employer may ask the new hire to submit other documentation. The employer should not sign the certification until Form I-9 is complete and acceptable supporting documents are submitted.

The employer files the completed forms in a separate Form I-9 file.

Note: If someone other than the new hire translates and completes the form on behalf of the new hire, the certification (just above Section 2) must be completed, signed, and dated by the translator.

 

arrow   SECTION 3 - ONLY REQUIRED FOR CHANGES

The department representative complete Section 3 when:

HR Data Services completes Section 3 when:

 

arrow   FORMS

Form I-9 - This is for reference only. Please use the electronic I-9 process.

The Pre-Start and Online Orientation Registration Service is required for completing an electronic Form I-9: www.hr.emory.edu/Prestart