403(b) Roth

403(b) Roth Plan

Eligibility

After-Tax Contributions Only:
All full-time and part-time employees who are at least 21 years of age are immediately eligible to contribute to the Savings Plan. Roth 403(b) deductions are after tax only.

Emory Contributions and Match:
All full-time and part-time employees who are at least 21 years of age are eligible for Emory contributions to the Savings Plan after completion of 1 year of service, 1,000 hours worked and in a 12-consecutive-month period.

Eligibility for matching contributions becomes effective on the first month when you meet the eligibility requirement. You may certify to receive this when you are hired if you were contributing and receiving a contribution from a qualified plan.

You must be in an eligible employee category to enroll. All Emory contributions are on a pre-tax basis.

How To Enroll

• Step 1: Complete the 403(b) Authorization for Payroll Deduction & Vendor Selection Form. On this form, indicate your contribution percentage amount that is to be taken from your paycheck. Fill in the form and return it to the Benefits Department. This form will be processed as soon as administratively possible when received for the next pay period to be deducted.

• Step 2: Complete an enrollment for each vendor you select either on their web site or by phone.

• Fidelity: (800) 343-0860
  Under ACCOUNT ACCESS, select NEW USER; enter your SSN. From there, you are presented with a series of questions to set up the account. You then select your funds.
  • Loans are available with Fidelity and is subject to terms. Please contact Fidelity for information.
• Vanguard: (800) 523-1188
  On the web site, go to PERSONAL INVESTORS; then SIGN UP FOR ACCESS. Check the box of employer Sponsored Plan. The Plan number for Vanguard is 091326. From there, you are presented with a series of questions to set up the account. You then select your funds.
• TIAA-CREF: (800) 842-2888
  For TIAA CREF go to  www.tiaa-cref.org/emory. Click on the ENROLL NOW button in the right corner. Next, select the link for the plan(s)* you wish to enroll in: (Do not change the access code)
  • Emory Basic Retirement Plan (Employer-Sponsored Matching Plan) 
  • Emory Group Supplemental Plan (Voluntary Contributions GSRA)
  • Emory Group Supplemental Plan (Voluntary Contributions RA)
• From there, you are presented with a series of questions to set up the account.
• Make sure to choose your funds as you walk through the enrollment

* please note that the Emory Basic Plan is the first 1% and 2% and any matching contributions. This includes the Emory 6% contributions that Emory would contribute. The Group Supplemental Plans are above the 2% and are your voluntary contributions. No match or 6% monies go into these contracts for TIAA CREF.

• Loans are available with TIAA-CREF on the GSRA contract only and is subject to terms. Please contact TIAA-CREF for information.

• Step 3 Select funds from the Investment Performance Chart or contact a vendor(s) to schedule a counseling session from Retirement Plan Counseling. If you do not select funds right away, you will be defaulted into the vendor you chose default fund until you choose.

How to Make Changes to the Plan

You can change your contribution amounts online through Employee Self Service. Use the Guide to Life Beneficiary and 403(b) Changes to assist you. To change your funds with your select vendors, go to your retirement vendor account online and change your allocations and funds.

How to Change Your Beneficiaries

Contact your retirement vendor(s) for changes to the beneficiaries.

Vendor Contacts

Fidelity Investments
(800) 343-0860
www.mysavingsatwork.com/atwork.htm

Vanguard
(800) 523-1188
www.vanguard.com

TIAA CREF Financial Services
(800) 842-2888
www.tiaa-cref.org

Employee Contributions

If an employee elects to contribute 1% of regular salary, Emory matches it with a 1.5%(pre-tax) contribution; or for a 2% contribution, Emory matches it with a 3% contribution(pre-tax). The matching contributions vest after 3 years of employment.

Employees may make additional supplemental contributions to either TIAA-CREF, or to mutual funds offered by Vanguard or Fidelity Investments up to the IRS limits.

Employer Contributions and Matching Contributions

The Emory Retirement Plan requires eligible employees to complete one year of service in order to be eligible for any employer contributions to the plan. However, the one year service requirement is waived, effective January 1, 2006, if the eligible employee submits a Certification of Participation Form for a previous retirement plan.

Review the Retirement FAQs for the elimination of the 1-year wait period for employer contributions and if you qualify.

Vesting

New Schedule January 1, 2007

You are always 100% vested in your own contributions, but become vested in matching contributions and employer contributions over time. On January 1, 2007, the vesting schedule for new 6% employer contributions changed. It now follows the same schedule as matching contributions—you become 100% vested in both contribution types after completing three years of service. For all 6% employer contributions made on or before December 31, 2006, you become vested after completing five years of service.

Effective January 1, 2003: A Vesting Program Implemented

• After completion of 1,000 hours worked in a 12-consecutive-month period, attainment of age 21 and one year of service, Emory contributes 6% of regular salary for eligible employees. These contributions vest after 5 years of employment.
• Effective January 1, 2007 the 6% contribution vests going forward after 3 years. The 6% contributions that are within the years January 1, 2003 and December 31, 2006 remain on the 5 year vesting schedule. The 6% contributions starting on January 1, 2007 is on a 3-year vesting schedule.

Vesting Requirements Only Apply to Employees Hired After 12/31/2002.

• Post-Docs are always vested in the plan

Distribution or Withdrawal from your Retirement Vendors

In the event you need a distribution from your Retirement Vendors, once the completed distribution form is received by the Benefits Department, the forms need to be signed and released.

Vanguard and Fidelity do not require your employer's signature. TIAA CREF requires your employer's signature.

Hardships always require proof and documentation. Documentation must be submitted to the vendor for approval. Please call the appropriate vendor to see what documentation is required.

At age 70, the Roth may be moved to a Roth IRA, deferred or distributed. Contact your vendor(s) for more information about your options.

Plan Information Documents

403(b) Retirement Summary Plan Description	403(b) Roth FAQs
Retirement Plans FAQs	Retirement Counseling
Guide to Life Beneficiary and 403(b) Changes	Investment Performance Chart

Plan Forms

Retirement 403(b) Hardship Withdrawal Certificate	403(b) Authorization for Payroll Deduction & Vendor Selection Form

Emory University Benefits

Hours of Operation: Monday through Friday from 8:00 a.m. to 5:00 p.m.
1599 Clifton Road, NE
Atlanta, GA 30322
(404) 727-7613

Disclaimer

Emory reserves the right to terminate, suspend, withdraw, amend or modify the Plan in whole or in part at any time. Further, Emory reserves the right to terminate or modify coverage for any group of employees, active or retired and their dependents or a class of dependents at any time.